Job Purpose

Coordination of administration of Nigeria West Africa Cluster offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the Commercial manager and the functional leadership team.

Key Accountabilities

Office coordination and management

Coordination of admin support and resource management
Act as representative of Admin functions with leadership
Ensure that office supplies and services are maintained at appropriate levels
- Monitor service levels
- Monitor inventory
- Ensure that contract service levels are met
- Collaborate with procurement to ensure cost-effectiveness

Corporate Admin

Support Functional Leads and Country Manager in administration of all administrations related to Pfizer entity
- Nigeria Office, Ghana, Senegal, and Ivory Coast 3rd party offices
- Coordination of stakeholders / signatories relating to legal entity
- Ensure requisite registrations and documentation are up-to-date
- Management and retention of related visas

Selected Commercial Manager admin

As agreed with CM
- Calendar management
- Travel planning and visa processing
- Commercial meetings planning
- Additional tasks as required

Global Operations

First point of contact for Global Ops - Dubai
Interface with local contractor (Broll)
Ensure that site is maintained to Pfizer defined standards
- Physical site inspections weekly
- Review of Broll invoicing
- Oversight of maintenance (planned and one-off)
  - Requirements
  - Costs
  - Timeliness
Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management

Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
- Liaise with relevant functions; assistants, security, logistics providers
- Liaise with embassies and airlines (travel agencies) for visas and flight routings
- Assist with Visa applications, immigration activities as required

Additional projects as required by Commercial Manager

EHS point of contact
HR support as required
ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

Business acumen
Acts decisively
Seizes accountability
Holds people accountable
Ability to plan in short and medium term
Ability to prioritise and manage time well
Ability to work successfully within a complex corporate environment
Computer and data management skills
Ability to work with little or no supervision
Strong interpersonal, influence and communications skills

Experience and Knowledge

3 years or more in similar position E.g. Office management, PA
Further education in management, finance, HR advantageous
MS Office competent
Good written and verbal communication skills

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Administrative

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