About the Role
We are seeking a highly skilled and proactive Project/Team Coordinator (Program Coordinator) to provide essential support to our account teams within Medical Communication. In this role, you will ensure efficient and effective management of projects within agreed priorities and timescales, maintaining the highest quality standards while adhering to budgets. You will work with various internal and external stakeholders.
The role can be home or office based.
Job Purpose
Provide skilled, proactive project coordination support to assigned account team(s) and allocated projects
Ensure efficient project management with minimal supervision
Maintain internal project tracking systems
Maintain internal/client databases and documentation
Prepare for team meetings, including scheduling, material preparation, and minute-taking
Maintain client publication tracking tools (e.g., Datavision, PubStrat)
Assist with financial tracking of projects, including preparing hour reports and invoice schedules
Coordinate arrangements for client, authors, and faculty/KOL meetings
Assist in proposal, budget development, and pitch presentation development
Organize own workload, prioritizing work through regular discussions with Manager
Organize travel and accommodation for team members, make arrangements for client visits and off-site meetings
Skills and Experience required for the role:
Degree preferred, e.g., Life Science, Marketing, Business qualifications
Project and team coordination; Experience within the medical communications environment would be an advantage
Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook;
Strong interpersonal and communication skills
Excellent organizational and multi-tasking abilities
Accuracy and attention to detail
Team player with client-focused approach
Motivated, proactive, flexible approach
Confidentiality and professional demeanor
Proficient use of the English language
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